BY-LAWS OF THE CANBERRA ANTIQUE AND CLASSIC MOTOR CLUB
- CLASSES OF MEMBERSHIP
1.1 An Ordinary membership is one person paying ‘Ordinary Member’ membership fees. Family and/or friends of the member are welcome to attend all functions with the member.
1.2 A Family membership consists of a person and the partner of that person and their children up to their 18th birthday. The purpose of this classification is to encourage the participation of the partner of the member by providing that partner with an additional vote at any meeting. Children on attaining the age of 18 years are still welcome at functions but are encouraged to take out their own membership.
1.3 Honorary Life membership – the committee, may, upon two thirds majority voting to that effect, followed by a special resolution of a general meeting of members confirming the same, appoint a member to Honorary Life Membership in recognition of any fact which, in their opinion, entitles that member to this honour. On being so vested, the member shall become a permanent member without further payment of any membership fee. A partner may also be appointed an Honorary Life Member, in their own right.
1.4 Corporate membership provides for members of like Associations, or other Associations or organisations both public and private in sympathy with our Aims and Objectives to become members. Bodies having Corporate Membership of the Association may nominate representatives, two of whom may attend general meetings.
1.5 ‘Colonial only’ subscription provides for persons to receive news of the Club’s activities.
1.6 Honorary membership is conferred on a visitor who, on the recommendation of a member to the Committee may be considered for Honorary membership for a specific period normally not extending past the next AGM. The Association in AGM could extend that membership to the following AGM.
- MEMBERS RIGHTS
2.1 A ‘Member’ shall mean a unit of membership, subject to the classes of membership listed in Clause 1.
2.2 The rights of each class of membership are as follows:
2.2.1 Ordinary Members – are entitled to one vote, receive one Colonial and may participate in the concessional registration scheme.
2.2.2 Family Members – are entitled to two votes, receive one Colonial and may participate in the concessional registration scheme.
2.2.3 Honorary Life Members – are entitled to one vote, receive one Colonial and may participate in the concessional registration scheme.
2.2.4 Corporate Members – are entitled to one vote, receive one Colonial subscription and cannot participate in the concessional registration scheme.
2.2.5 Colonial only members are entitled to receive one Colonial but are not entitled to vote or to participate in the concessional registration scheme.
2.2.6 Honorary member – may speak at a general meeting but are not entitled to vote, do not receive a Colonial and are not entitled to participate in the concessional registration scheme.
- MEMBERSHIP FEES
3.1 The annual subscription shall cover membership for twelve months and shall become due and payable on the 30th June in each year.
3.2 If any member fails to pay the annual subscription within 60 days of the 30th June each year, the Treasurer shall report accordingly to the Committee, who may cause the name of any such member to be erased from the list of members, but in the event of an explanation being made to the Committee which they consider sufficient, they shall have the power to restore the name to the list of members upon payment of all monies due to the Association.
3.3 Membership fees for all classifications of membership and nomination fees shall be as determined at an Association meeting, following a recommendation from the Committee. In the absence of such a recommendation, the fee structure will be as for the preceding Financial Year.
3.4 A later meeting, by notice of motion, may vary the membership fees determined by the previous meeting. A majority of two thirds of the members voting will be needed to change the fees.
3.5 Where a person joins in the latter part of the Financial Year, membership fees will be as determined on a pro-rata basis by the Committee; nomination fees may be required to be paid in full.
3.6 In the event of an applicant’s membership being rejected, any fees paid will be refunded.
- CESSATION OF MEMBERSHIP
4.1 A person ceases to be a member of the Association if that person:
- fails to renew membership of the Association within the prescribed times;
- resigns from membership of the Association;
- is expelled from the Association; or dies; or
- in the case of a corporate member, the body the person represents is dissolved.
4.2 ‘Honorary Life Member’ membership is terminated by:
request of the Life Member; notice of motion to any ordinary meeting on it becoming evident that the member cannot be contacted (eg address unknown);
or the death of the Life Member.
4.3 The Committee may take disciplinary action against any member of the Association where in the opinion of the Committee that member has violated the provisions of this Constitution.
4.4 Where disciplinary action is proposed to be taken against a member, the Committee will advise that member, in writing, at that member’s last known address, of the complaint which is raised against the member. The member has 30 days in which to respond either in writing, or in person at the next available Committee Meeting, to answer the complaint.
4.5 At the next available Committee Meeting, following the expiration of 30 days from the date of notice to the member, the Committee may decide on appropriate disciplinary action and will advise the member, in writing, of that decision.
4.6 Any person who has been expelled from the Association shall forfeit all rights and claims on the Association.
- DUTIES OF COMMITTEE OFFICERS
5.1 The President shall act as titular head of the Association and shall normally preside over all meetings and events.
5.2 The Vice President shall act for and assume the responsibilities of the President on occasions when the latter is unable to attend to his/her duties.
5.3 The Secretary, with the assistance of the Minute Secretary shall be responsible for formulating and recording full and accurate minutes of the proceedings at all meetings of the Association and the Committee by:
5.3.1 Preparing Committee meeting agendas
- Taking and preparing minutes of Committee meetings
- Drafting any correspondence pertaining to the operation of the Association
5.3.4 Receiving and despatching Association correspondence
5.3.5 Archiving Committee meeting minutes together with any papers tabled at Committee meetings and significant Association documents
5.3.6 Keeping insurance records and certificates
5.3.7 Preparation of agenda and notice for Special General Meetings
5.3.8 Preparing notice of Annual General Meetings.
5.4 The Treasurer shall:
5.4.1 Be responsible for keeping accurate accounts of the Association’s finances and making payments only under order of the Committee. The Treasurer shall maintain custody of the books, documents and/or securities of the Association and shall make such documents available for inspection by members provided reasonable notice is given. The Treasurer, with the assistance of the Membership Secretary shall also maintain a Register of members and their vehicles.
5.4.2 Arrange for the accounts of the Association to be audited at the end of the Association’s financial year, ie at 30th June each year. (Refer to Section 14 of the Constitution, ‘Accounting’).
5.5 The Editor shall, with the assistance of a Publishing Committee, be responsible for the publication and distribution of the Association’s periodical ‘The Colonial’, normally on a monthly basis, but in any case, at intervals not greater than three months. The Editor shall have discretion as to the content of the ‘The Colonial’, subject to the normal rules of good taste. The Editor is empowered to print letters to the Editor at his/her discretion. All letters and contributions should include the contributor’s name and honorary title where appropriate.
5.6 The Events Director with the assistance of an Events Committee shall be responsible for the organisation, administration and management of Association events, and for liaison with other Association and authorities for participation in other events.
The Events Director shall also be responsible for the control and measures for safe custody of the Association’s trophies, and shall, in consultation with the Registration Officer recommend to the Committee nominations for the awards each year as appropriate (see section 12. of these by-laws).
5.7 The Registration Officer shall be nominated by the Association. The appointment is subject to the approval of the Registrar of Motor Vehicles and the term of their membership on the Management Committee shall not be limited in any way. The Registration Officer shall be responsible for the supervision of the examination and dating process of all vehicles offered for concessional registration, as outlined in By Law No 7.
5.8 The Librarian shall be responsible for the organisation and efficient conduct of the Association’s Library. The Librarian shall not normally allow members to retain library material for a period exceeding three months at any one time. The Librarian shall keep a register of library material.
5.9 The Information Officer/Floor Member shall represent any member who believes that he/she has a grievance, and feels unable to represent himself/herself. As Information Officer he/she shall keep the membership informed of activities and news of interest, Rallies and For Sales/Wanteds in the exchanged magazines. He/she acts as a focal point for members requiring information or wishing to have information notified to the membership.
5.10 The Council of ACT Motor Clubs Representative shall be the club spokesman at the meetings of the ACT Council of Motor Clubs. He/she shall represent the club’s interests, put the club view on all matters pertaining to the Council operation and involvement in the heritage vehicle movement in the ACT and in addition, relay Council concerns on any relevant matters to the Committee.
5.11 The Shop Manager shall manage the Associations merchandise. This involves ordering and storing the merchandise, offering it for sale at club meetings and on other appropriate occasions, keeping a record of stock, sales and cash received. The proceeds of sales shall be passed to the Treasurer on a regular basis. Decisions concerning the purchase of new lines of merchandise and additional stock shall be made in consultation with the management Committee.
5.12 The Public Officer is an ex officio Committee member. He/she shall give notice of his appointment and his address in accordance with Associations Incorporation Act 1991, and shall be a resident of the Australian Capital Territory. He/she shall keep the Committee informed of all matters relating to the requirements of this Act.
6.1 The Association shall comply with privacy laws.
6.2 The Association normally publishes in The Colonial the name, address, telephone number and details of historical vehicles owned including year of manufacture, make, model, condition and registration status when persons apply for membership. Where applicants for membership do not wish this information to be made public they should indicate this clearly on the application form. However they must provide sufficient information for their eligibility for membership to be assessed including name and home address.
6.3 The Association, from time to time publishes a List of Members containing the above information. If any member does not wish for all or any of this information to be included in the List they should advise the Committee in writing.
- CONCESSIONAL REGISTRATION
7.1 The CACMC sponsors members of the Club for registration under the Australian Capital Territory (ACT) Concessional Registration Scheme (CRS). In order to participate in this scheme members must be financial members in the classes of ordinary members, family members or honorary life members and meet the additional requirements listed below.
7.2 Before a vehicle qualifies for participation in the CRS it must meet the guidelines specified by the ACT Council of Motor Clubs that manages the CRS on behalf of the ACT Government. These guidelines have been agreed with the Road Traffic Authority and are published on the Council’s website.
7.3 The Council has issued a policy (dated 15 May 2003) that, in broad terms, outlines the limits of vehicle modifications that may be accepted under the scheme. This policy is paramount. In order to make specific the limits to which modifications will be approved by the CAMC the following principles have been adopted.
7.4 As the CRS guidelines relate solely to vehicles manufactured in certain timeframes any modifications or accessories fitted may only be of the period of build. Use of new materials or reproductions/copies of original parts are acceptable provided the external appearance of the vehicle is not changed.
7.5 Optional equipment configurations may be installed, (e.g., engines, wheels, mechanical improvements) provided documentary evidence can be produced that such options were available from the manufacturer (or after-market firms) during the build period of the particular model.
7.6 System improvements that assist the maintenance and operation of the vehicle, provided they do not detract from the original appearance, are generally acceptable. Improved electrical wiring/voltage, batteries, rear vision mirrors, internal modifications to the original engine, bearings, and suspension are some examples. Advice from the Registration Officer should be sought on such aspects before proceeding.
7.7 Whilst paint colours were limited in the early 20th century, use of new colours and paints will not be grounds for rejection. Owners are encouraged to avoid garish paint colours on older vehicles.
7.8 Fitment of newer electronic equipment such as radios, etc., is permitted provided their installation is discreet and for the older vehicles, does not detract from the appearance of the original interior.
7.9 Vehicles constructed since the introduction of Australian Design Rules (ADRs) on 1 January 1969 must comply with design rules in force at the time of their construction. While strict compliance with current ADRs by older vehicles registered under the CRS is not compulsory, fitment of modifications which improve the overall safety of the vehicle are acceptable and encouraged.
Installation of the following items is permitted;
- Direction indicators/trafficators,
- Improved brakes (e.g., hydraulic for manual, disc for drum, etc)
- Alternative fuel systems (e.g., diesel, gas or newer fuels),
- Safety glass,
- Improved steering,
- Radial ply tyres (matching original tyre dimensions as closely as possible), and
- Improved headlights/lighting.
Note: Certification by an authorised engineer may be required for some of these modifications
Fitment of other safety-related items should be discussed with the Club Registration Officer before they are installed.
7.10 The Club authority on all matters relating to acceptability of modifications under the CRS is the Registration Officer. The appointee within CACMC has been approved by the Council and meets the experience requirements of the Road User Services (RUS) division of the Authority.
The Registration Officer is available for the advice and guidance of all members on matters relating to the engineering, restoration and modification of vehicles intended to be registered under the CRS. Members should check with the Registration Officer before proceeding with any modification which raises doubt as to its compliance with this policy.
7.11 Where the Registration Officer has doubts as to the acceptability of a vehicle, the matter will be referred to the Council Registrar who will negotiate the matter with the RUS. The final decision rests with the RUS as to whether a vehicle will be registered under the provisions of the CRS. Members are encouraged to obtain and retain any documentation relating to their vehicle, its history and previous registrations so if disputes arise, evidence is available for the arbitrators.
7.12 As for all vehicles registered in the ACT, the roadworthiness of the vehicle is the sole responsibility of the owner.
7.13 As CACMC has over 300 vehicles on its register, a number of approved examiners have been appointed to assist the Club Registration Officer manage and complete the annual registration checks for CRS compliance. The names of the examiners shall be published in the Colonial and members must submit their vehicle for verification if they wish to use the CACMC to support their application for CRS re-registration.
The Club Registration Officer is to issue a delegation authority and a stamp to all approved examiners, detailing the tasks which are to be undertaken when checking for CRS compliance. When the examiners are satisfied that the member and vehicle requirements are met, they are to complete and sign the CRS `white` form on behalf of the Registration Officer and use the examiners stamp to verify the process is complete. Examiners are to keep a record of all vehicles inspected.
- POLICY FOR USE OF BBQ TRAILER
8.1 The BBQ trailer was acquired from Club funds for the express purpose of providing a facility for the use of Club members on monthly runs and other Club events. It is not available for private use in any circumstances.
8.2 To protect the Club investment and to ensure the BBQ trailer is available on a continuing basis for members’ use for many years the following policy has been adopted. Unless requests for the use of the trailer accord with the principles and details of the following, such requests will be denied.
8.3 Custodianship. The BBQ trailer is Club property but is allocated to the Events Committee for its continuing care and maintenance.
They are responsible for:
8.3.1 parking and security;
8.3.2 ensuring the unit is maintained in a clean and serviceable condition;
8.3.3 the gas bottle being sufficiently full and ready for use;
8.3.4 consumable supplies being acquired and stocked in the unit for use in Club events;
8.3.5 advising the Management Committee of any expenditure required for the maintenance or upgrading of the unit;
8.3.6 briefing authorised users and operators on the correct use of the unit.
8.4 Club Use. The BBQ trailer is to be available for all published CACMC runs and events ahead of any authorised use. This ensures that the unit is there for the benefit of the membership at large as first priority. Provision of all trailer consumables (e.g., gas, napkins, coffee/tea, sugar, oil, etc.) will be provided from Club funds for these Club events.
8.5 Other Uses. If the use of the BBQ trailer is sought for other events allied to the heritage vehicle movement and the charitable efforts of the Club such use must be in the interests of the CACMC membership and not just an individual member. The Management Committee will make the final decision concerning the availability of the trailer for such other use.
In making such decisions the following rules will apply:
8.5.1 Management Committee authorised charitable support activities conducted by CACMC members in support of ACT charities (e.g., the annual War Widows outing) are acceptable.
8.5.2 hosting interstate vehicle clubs visiting the ACT on a published rally or tour, in which case;
184.108.40.206 at least five CACMC members must be involved in the event,
220.127.116.11 a Club member must accept responsibility for the trailer, including the provision of all consumables at no cost to the Club unless otherwise authorised by the Committee,
18.104.22.168 the unit is returned in a clean and restocked condition by those involved,
22.214.171.124 any damage incurred to the unit or loss of equipment is paid for by those involved unless such liability is accepted by the Committee, and
126.96.36.199 the appointed event custodian is fully briefed on trailer operation.
8.5.3 fund raising activities for CACMC. There may be circumstances where the use of the BBQ trailer is proposed for the support of an event which could raise funds for CACMC. In general, such activities should be heritage movement related and conducted under the direction and supervision of the Events Committee. Again, at least five CACMC members must be involved.
All use of the BBQ trailer other than those involved with the usual Club runs and outings requires the submission of a proposal to the Management Committee. The proposal will include all details as to how the proponents will meet the requirements laid down in these rules. The Committee decision on any submission will be final.
- SUPPORT FOR OUTSIDE ACTIVITIES
The Club Aims and Objectives list among its purposes; the encouragement of goodwill, friendship and communication between this Association and all other Associations having like objectives and the offering of the Association, its members and vehicles to charitable organizations.
To these ends the Club’s assets or services may sometimes need to be made available for purposes not directly related to the majority of the membership. If a group of members wish the Club to be involved in such activities they should, prior to making any commitment to outside organizations, request the Club Committee to approve such involvement.
In seeking this approval, the proposal should indicate:
9.1 the exact nature of the commitment,
9.2 the body or individuals to which the commitment is being proposed,
9.3 justification as to why the Club should make such a commitment,
9.4 benefits that the Club may receive as the result of accepting the commitment,
9.6 any financial commitments the Club may incur as the result of providing the support,
9.7 any risks to which the Club may be exposed, such as public liability and,
9.8 which Club members will be involved in this activity and the member who will act as a liaison officer.
The Committee shall consider the proposal and inform the proponents as to any limitations that may be imposed. The Committee decision on any submission will be final.
- VEHICLE TRAILER
To offset the costs of registration and insurance and maintain the CACMC vehicle trailer in good condition members using it are required to make a contribution as determined by the Committee and advised in the Colonial. Any damage caused during use must be paid for by the member unless determined otherwise by the Committee. Proof of membership must be provided when borrowing the trailer. The member borrowing the trailer is responsible for compliance with all road regulations.
- CLUB EQUIPMENT
11.1.1 The Property Coordinator is to maintain a register of club equipment
11.1.2 Any person transferring custody of an item of club equipment is responsible for advising the Property Coordinator when they pass an item of equipment to another member.
11.1.3 The last person recorded in the club equipment register as holding an item of equipment is responsible for that equipment. If the item is lost or damaged, the Club expects that member to make good that loss or damage.
11.1.4 Members may not modify the equipment.
11.2.1 Intending borrowers contact the Property Coordinator to find out who has the item of equipment to be borrowed.
11.2.2 If the item is in stock the Property Coordinator arranges for the equipment to be collected and for a return date.
11.2.3 If it is not currently in stock the Property Coordinator checks the equipment register to see who has the item to be borrowed, then advises the enquiring member of the name and phone number of the person who has the item of equipment.
11.2.4 The intending borrower contacts the member in custody of the equipment and arranges a suitable time to collect it.
11.2.5 The member handing over custody of the equipment to another member contacts the Property Coordinator with the name of the new custodian.
11.2.6 The new custodian advises the Property Coordinator of a return date.
11.2.7 If a member wishes to retain the equipment beyond the agreed return date they should negotiate this with the Property Coordinator.
11.2.8 Any dispute concerning use of the Clubs equipment which cannot be resolved through discussion with the Property Coordinator should be referred to the Committee for determination.
- CLUB TROPHIES
CACMC encourages the restoration, preservation and use of antique and classic motor vehicles. To this end it offers awards to members who contribute to these activities. These awards are of two types, those that are awarded on the basis of the quality of the vehicles and those which recognise contributions to the operation of the Club.
All awards are decided by the Management Committee on the recommendation of various groups or individuals.
12.1 Vehicle Quality Awards
Those wishing to have vehicles considered for these awards must complete an application form and forward it to the Registration Officer seven days prior to Wheels. Each vehicle must be presented for judging at Wheels. Although vehicles for judging do not need to be on restricted registration, they must be eligible for restricted registration. In order to be eligible for the trophy the vehicle must have attended three official Club events in the twelve months prior to the Presentation Night at which the awards are to be made. These awards shall be recommended by the Registration Officer and the Examiners who shall rank the nominated vehicles in order, except in the case of the best English Car Award.
12.1.1 Restoration of the Year – Vehicles manufactured before the end of 1945.
12.1.2 Restoration of the Year – Vehicles manufactured after the end of 1945.
Guidelines for both the above categories:
- Most commendable restoration, in each category, taking into account the type of vehicle and the input of the owner. Criteria to include:
- Make and age of vehicle.
- Condition when found (photos) and completeness.
- Distance travelled to find vehicle and parts.
- Time taken to restore.
- Use of vehicle subsequent to restoration.
- Conditions restored in, eg backyard, garage, workshop.
- Qualifications and experience of owner.
- Amount of support given by family and/or friends.
- Amount of work actually performed by owner.
- Originality of restoration.
Judged within two years of first registration following restoration and only judged once following each restoration.
12.1.3 Mal Mason Vehicle of the Year Trophy
Awarded to a vehicle that has been bought in a restored or roadworthy or original condition. May be partly or completely restored by others. Judged once in one person’s ownership and within two years of registration in the Club or change of ownership.
12.1.4 Bill Amies Mechanical Excellence Trophy
Judged each year on mechanical condition, restoration and maintenance alone. Criteria to include standard of mechanical repairs or restoration, cleanliness, condition when purchased, age of vehicle, availability of parts, maintenance standard and reliability. Mileage driven during the year should also be taken into account.
12.1.5 The Ross Everitt Best American Marque Trophy
Presented by three members of the Pontiac Club of the USA in memory of CACMC member Ross Everitt. Awarded to the vehicle of an American marque judged the best presented on show at Wheels. Vehicles will not be considered for the award where they have won the trophy in the last five years.
12.1.6 The Best English Car Award
Eligibility Conditions: The term “English Car” shall be taken as referring to a model of vehicle first manufactured in Great Britain but derivatives of the model manufactured in other countries are also included, e.g. Bantam (USA) and Austin Freeway (AUST). Vehicles manufactured in Great Britain but sold by another car company in other countries, e.g. Nash Metropolitan, are also included.
The car must be owned by a financial member of the Club and be registered.
Previous winners within the last five years are not eligible for a subsequent award.
Judging Panel: The Judging Panel shall comprise three (3) members of the Club, nominated by the Management Committee, who must have an “English Car” registered with the Club. One judge must be a Life Member of the Club and shall have a casting vote in case of a split decision.
Judging Criteria: The Judging Panel shall take into consideration the Condition, Appearance and Presentation of the vehicle on the day, having regard both to the age of the vehicle, the nature of the restoration undertaken, if any, and the use made of the vehicle.
12.2 Participation and Encouragement Awards
12.2.1 Peoples’ Choice
To be voted by the public at Wheels. Members are encouraged to display photographs and information about the vehicle and its restoration.
12.2.2 Bill Southwell Encouragement Trophy
To be awarded to a young, inexperienced or keen member who has achieved a high standard of restoration so far and deserves recognition for his or her efforts It should take into account setbacks in restoration, and difficult conditions with which to work, such as moving house, additions to the family, and work or family responsibilities.
12.2.3 Events Shield
To go to a driver or family who attends the most Club events. Points shall be awarded as follows; 2 points for attendance in an antique vehicle, 1 point in a modern vehicle, 1 point for a meeting. Two points shall be awarded to a member who uses a modern vehicle to tow a Club trailer to an event. The Events Director is not eligible. The Events Committee shall recommend this award.
12.2.4 Henry Le Grande Club Participation Award
To go to a member who helps other members, gives assistance with meetings and outings. Someone who freely gives advice, service or time, lends tools and equipment to other members of the Club. Someone who welcomes new members and introduces them around. One who furthers the work of the entire vehicle movement.
12.2.5 Bill Phillips Roaming Ambassador Award
Presented to a Club member who promotes goodwill within the antique vehicle movement in the Canberra region, who spreads goodwill when touring or goes out of his/her way to welcome members of visiting vehicle clubs.
12.2.6 Hard Luck Trophy
Awarded to someone who has just had plain bad luck resulting in setback of restoration or use of an old car. To include bad luck on a personal side such as a house burgled, motor accident, health problems or even divorce.
12.2.7 Fossicker’s Award
A person always attending swap meetings, trading parts, etc. Perhaps the lengths that a person goes to in order to obtain parts or a complete car. One who passes on information to other members.
12.2.8 Colonial Award
Recommended by the editor for the best article or the most contributions to the Colonial.
The Committee may from time to time make other awards for outstanding contributions by Club members.
Club members are encouraged to recommend to the Management Committee recipients for the Bill Southwell Trophy, the Henry Le Grande Award, the Bill Phillips Award, the Hard Luck Trophy and the Fossicker’s Award.
- DISPUTE RESOLUTION
Where a dispute exists between two members or groups of members of the Club concerning matters relating to Club activities they may request the Committee to mediate on the matter. If the Committee considers that the dispute is capable of resolution the Committee shall appoint a mediator to consider the views of the parties to the dispute and attempt to mediate a solution.
Where a dispute exists between the Committee and a member or group of members the President shall request the President of the Confederation of ACT Motor Clubs to appoint a mediator to consider the views of the Committee and the aggrieved party and attempt to mediate a solution.
- PROMULGATION AND ALTERATION OF THE BY-LAWS
14.1 The By-laws shall be open to the inspection of all members and copies shall be maintained in the Association’s library for this purpose. Copies of the By-laws shall be supplied to members upon such terms as the Committee may from time to time direct.
14.2 The Registrar-General’s Office of the ACT Government requires changes to certain areas of the objects or rules (including By-laws) of the Association to be lodged with them. Any changes affecting these areas need to be passed by at least three quarters of the members voting at any Special or Annual General Meeting. All other Clauses of the By-laws shall be amended by the Committee as the need arises.